Fixed desks and flex desks on one map

By Team Doory · 2 min read

Laptop and coffee on a round wooden table

Alongside units, Doory lets you manage individual workstations. For each office or open space you create a seat map, in which you mark each desk as either a fixed desk or a bookable flex desk. Members see on the map what is free and book it themselves.

Where it usually goes wrong

Fixed desks and flex desks are tracked in different ways. The fixed desks are in the contract, the flex desks in a spreadsheet or a tool that knows nothing about your contracts. The result: someone with a fixed desk accidentally books a flex desk, or two people end up at the same desk on Monday. And when a tenant grows from four to six workstations, you have to update that in two places.

One seat map per space

You draw the desks on the floor plan of the space. Each desk gets a type: permanently assigned to a member, or bookable per day or per part of the day. Fixed desks are tied to the allocation in the company's contract, so the desk is occupied for as long as the contract runs. Bookable desks are open to the groups you specify: all members of the building, one company, or day pass holders.

Members book themselves in the portal or in the mobile app. They see the map, choose a desk and immediately see on which days it is free. Double bookings are impossible, because the desk is one object with one calendar.

For the operator

You see how many desks are occupied each day and which stay empty, per space and per floor. That is the basis for two decisions you make regularly: can I fit another company in here, and is the balance between fixed and flexible desks still right. If a space is consistently at 40% on Fridays, you know before a tenant brings it up.

If a tenant grows, you assign extra desks within the allocation. If a tenant leaves, the desks become free on the date in the contract, not on the day someone remembers.

What you decide yourself

How strict you are. You set whether flex desks are booked per day or per half-day, how far ahead that is allowed, and whether no-shows are released automatically. That policy is set per building, so in a busy building you can be stricter than in one with room to spare.