The contract as the source of truth

In Doory the contract is not an attachment but a record. Each company has an agreement with allocations (which space, which period), clauses (break options, indexation, notice period) and a timeline of all amendments and renewals. Invoicing, occupancy and renewal tracking all come from there.

A PDF in a folder knows nothing

Almost every manager has the contracts as PDFs on a drive, plus an Excel sheet with the main fields retyped. The two drift apart the moment an amendment is added. The PDF is then still true, but no longer complete, and someone has half updated the Excel sheet. In a dispute about the notice period you have to lay three files side by side to know what applies now.

What an agreement contains

Allocations. Which units or workstations this company has, from which date and until when. A company can have several allocations, for example two units on the second floor and four flex desks. That is where the invoice lines come from, and where the occupancy rate comes from.

Clauses. Notice period, break options, indexation and the special arrangements made with this company. These fields aren't free text but real data, because renewal tracking depends on them.

Timeline. Every amendment, every renewal and every expansion is a dated step in the timeline. So you see not only what applies now, but also how you got there. If a tenant asks why the rent was adjusted in March, that is one screen.

Why "source of truth" isn't just a nice phrase

Because there may only be one place where the truth is kept. If you change the end date in the contract, renewal tracking changes with it. If you add a unit to an allocation, the next billing run changes with it and so does your occupancy figure. You don't update three systems, you update the contract.

That also makes checking easier. If an invoice is wrong, the question is not "where does this come from", but "which allocation does this belong to".

Where the product stops

Doory is not a contract drafting program and not legal advice. You record the arrangements you have made with the tenant and keep the signed document with them. The negotiation and the legal review remain your work, or your lawyer's.