Terms and conditions with version control

Terms change, and later on you need to be able to show which version someone accepted. In Doory you manage your terms and conditions per building in a library with versions. Every checkout automatically shows the version in force, and Doory records who accepted which version.

Why separate PDFs don't work here

Most buildings have their terms as a PDF, somewhere on the website and somewhere in an email template. When you update them, you have to remember everywhere the old version still appears. Often a link to the previous version is left behind. And when a tenant says months later that they never agreed to a particular clause, the answer is usually a reconstruction from email.

How the library works

You set up a set of terms per building. When you change something, Doory creates a new version with an effective date. The old version doesn't disappear, it stays readable and linked to everyone who accepted it.

Wherever someone gives their agreement, Doory uses the version in force at that moment. That covers more moments than you might think: the public coworking checkout, public meeting room sales, a service agreement and the invitation of a new member. The same source everywhere, no separate copy in a template.

What you can see

Per company and per person: which version was accepted and when. That sits next to the rest of the file, so in a dispute you don't have to search. On the GDPR side it ties in with consent registration: agreements are recorded and traceable, and the audit log shows who changed the terms and when.

Why this is set per building

Because a coworking location has different house rules from an office building with long-term tenants, and because buildings sometimes present themselves under different brand names. In Doory the set of terms belongs to the building, just like the branding and the rates. If you manage five buildings, you don't have to maintain five systems, but you can keep five sets of terms if that is the reality.

Where the product stops

Doory doesn't supply terms. There is no template in the system and nothing is drafted for you. What's in there comes from you or your lawyer. Doory makes sure the right version is shown at the right moment and that you can prove what was accepted.